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Business Manager

The Academy seeks an experienced bookkeeper who understands Quickbooks and pays close attention to detail to join our team as business manager. This individual will be an integral member of our team, working closely with program managers and the treasurer of the Academy Board and Foundation Board. The staff position is based at our offices at 1922 University Ave, in Madison, WI. This is a 50% position.

General Duties: Responsible for bookkeeping and human resources functions with additional administrative tasks as assigned

Reports to: Financial Operations Manager; Executive Director


Specific tasks for this position include but are not limited to:

Accounting and Financial Management

  • Enter all data into QuickBooks for the Academy and its supporting Foundation
  • Reconcile all bank and credit card accounts
  • Prepare supporting subsidiary ledgers kept in Excel
  • Make year-end adjustments to restate financial reports on a full accrual basis
  • Assist in preparation of schedules and documents for the annual audit
  • Prepare documents and responses to questionnaires related to the Forms 990
  • Assist the Executive Director as needed in developing and implementing financial management policies and procedures


  • Create and distribute bi-monthly timesheets; record timesheet data
  • Submit payroll information to the Payroll Center on time to meet pay dates
  • Maintain current employee information in the Payroll Center web site
  • Distribute pay check stubs
  • Enter payroll data into QuickBooks
  • Retrieve and file quarterly and annual payroll reports

Human Resources 

  • Orient new staff on payroll procedures and guidelines regarding the benefits package
  • Review and renew contracts with the various benefits providers
  • Assist the Executive Director as needed in updating personnel policies
  • Maintain confidential personnel files

Administrative and Program support*

  • Serve as recording secretary for the Academy’s Finance and Audit Committees
  • Serve as recording secretary for the supporting Foundation
  • Participate in semi-monthly staff meetings

*Additional administrative assignments may be available depending on grant funding. These assignments may result in an opportunity for a permanent full-time position. Applicants should express their interest or disinterest in hours exceeding a 50% position in their cover letter. 

Minimum Requirements

  • Experience in nonprofit administration preferred
  • Proficiency in QuickBooks, Word, and Excel
  • Organized, reliable, and pays close attention to detail
  • Well-developed communication skills 


The salary range for this position will be $16 to $20/hour depending on experience and skills. The Academy provides health insurance and other benefits on a pro-rated basis.

To Apply

Please e-mail a cover letter, resume, and three references to on or before May 31, 2019, for best consideration. Phone calls are not encouraged. 

The Wisconsin Academy provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.

About Us

The Wisconsin Academy is for people who are curious about our world and proud of Wisconsin ideas. We believe that ideas move us forward. Founded in 1870 to gather, share, and act upon knowledge for the betterment of Wisconsin, the Academy today showcases contemporary art at our James Watrous Gallery, examines science and culture in our Wisconsin People & Ideas magazine, and explores pathways to a sustainable future through our Wisconsin Initiatives. We recognize Wisconsin excellence through our annual Fiction and Poetry Awards for emerging writers and our Fellows Award for leadership in and across the disciplines. We also support the Wisconsin Poet Laureate and other endeavors that help us to fulfill our mission: to create a better world by connecting Wisconsin people and ideas.

Wisconsin People & Ideas Summer Editorial Internship

Wisconsin People & Ideas, the Wisconsin Academy’s quarterly magazine of contemporary Wisconsin thought and culture, seeks a part-time (18 hrs/wk) editorial intern for Summer 2019.

The only independent magazine exploring contemporary intellectual and artistic life in our state, Wisconsin People & Ideas publishes fiction and poetry from Wisconsin writers, highlights new works from our visual artists and photographers, and covers science and environmental issues that affect our communities. 

Applicants for the three-month intern position should have the following:

  • Strong writing and editing skills
  • Digital experience with web publishing and/or social media.
  • Knowledge of basic office operations (e.g. photocopying, mailing, etc.)

Experience with college newspaper, journal, or arts/culture publication preferred.

Responsibilities include the following:

  • Participation in planning, developing, and editing articles for Wisconsin People & Ideas magazine
  • Fact/quote checking and researching/locating images
  • Writing and editing ancillary copy as assigned.
  • Assisting in design and production tasks.
  • Basic text and image file administration, including e-mail correspondence

Intern applications are due May 20, 2019, with an anticipated start date of June 6, 2019. The internship concludes August 23, 2019. The intern receives a $500 honorarium upon completion of their three-month term and additional per-article payments are available to superior writers. Candidates should submit a cover letter, a writing sample and/or design portfolio, and a résumé with three references via e-mail to Jason A. Smith, editor, Wisconsin People & Ideas.

Contact Us

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Wisconsin Academy Administrative Offices and Steenbock Gallery
1922 University Avenue
Madison, Wisconsin 53726
Phone: 608-263-1692

James Watrous Gallery of the Wisconsin Academy of Sciences, Arts & Letters
3rd Floor, Overture Center for the Arts
201 State Street
Madison, WI 53703
Phone: 608-265-2500