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Jobs

CURRENT OPEN POSITIONS


Marketing Assistant

The Wisconsin Academy seeks an early-career marketing professional with solid communications and organizational skills as well as experience working with websites, social media, and e-mail marketing platforms. This individual will be an integral member of our marketing team, working closely with program directors and the associate director at our offices at 1922 University Avenue, Madison. This is a 50% FTE non-exempt position. 

General Duties: Under the supervision of the associate director: communicate program and institutional marketing messages to internal and external audiences and track marketing ROI; develop print and digital marketing materials and manage social media channels; ensure data integration between internal CiviCRM database and external communications platforms. 

Reports to: Associate Director

Specific tasks for this position include but are not limited to:

  • Assist Associate Director in developing and executing the institutional marketing plan, including the preparation and distribution of print/digital materials, development and adherence to plan timeline, and communication with internal (e.g. Academy members) and external audiences;
  • Analyze marketing data to help drive marketing strategies, support marketing and development goals, and improve communications systems;
  • Assist program directors with website, e-marketing, member newsletter, and social media content development and maintenance;
  • Post all events, exhibitions, magazine articles, and other digital program content to website;
  • Work with assistant director and data coordinator on integration of MailChimp and Facebook data with CiviCRM database;
  • Leverage social media to promote events, exhibitions, and contests and encourage community dialogue around these elements;
  • Work with associate director to secure earned media for major events and milestone moments
  • Assist associate director with marketing tasks surrounding Wisconsin People & Ideas magazine, including advertising, marketing, and distribution, including securing new and fulfilling existing partnerships;
  • Maintain a “clips” file of media mentions and marketing materials.

Requirements

  • Bachelor's degree in marketing, communications, or business administration preferred
  • One year (minimum) marketing experience in academic or nonprofit setting
  • Understanding of marketing best practices and familiarity with executing marketing plans
  • Working knowledge of social media and understanding of analytics
  • Working knowledge of Photoshop and experience with Adobe Creative Suite
  • Experience with Drupal/Wordpress or other CMS
  • Experience with creating messages and/or managing segments in MailChimp, Emma, or other e-mail application
  • An interest in Wisconsin culture and a curiosity for learning across disciplines.

Compensation

The salary range for this position will be $14 to $16/hour depending on experience and skills. The Academy provides health insurance and other benefits on a pro-rated basis.

To Apply

Application instructions: Please e-mail a cover letter and resume to contact@wisconsinacademy.org on or before August 5, 2019, for best consideration. Phone calls are not encouraged. 

About the Wisconsin Academy of Sciences, Arts & Letters

The Wisconsin Academy is a nonprofit organization (EIN: 39-1054856) for people who are curious about our world and proud of Wisconsin ideas. We are creating a better world by connecting Wisconsin people and ideas. Learn more at www.wisconsinacademy.org.

The Wisconsin Academy provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.

 


Environmental Initiatives Program Assistant

The Environmental Initiatives Program Assistant is a detail-oriented, proactive, independent problem-solver with experience in event planning and project support, an interest in learning from a broad network of environmental leaders, and a drive to contribute toward climate solutions. This individual is an integral member of our team, working closely with the Environmental Initiatives Director. The staff position is based at our office at 1922 University Ave, Madison, WI. This position is an up-to-75% FTE, non-exempt, grant-funded position currently funded through June 2020, with potential for extension.

General Duties: Support the Environmental Initiatives Director in event planning and execution; communication with leadership network, planning committees, and event participants; and outreach strategies related to the Climate & Energy Initiative. Major events include a statewide climate conference, strategy meetings on natural carbon solutions and resilience, an environmental breakfast series, and regular planning meetings supporting these activities. Interest and experience in climate and energy topics is beneficial but not required.

Reports to: Environmental Initiatives Director

Responsibilities

Specific tasks for this position include but are not limited to:

Event Planning and Execution

  • Assist with recruitment and ongoing communication with diversespeakers
  • Coordinate with event venues regarding contracts, AV services, catering, parking, and accommodations
  • Help host in-house meetings and events (AV, catering, participantengagement)
  • Manage eventregistration
  • Coordinate with relevant promotional partners, including those for media andvideotaping
  • Manage day-of event logistics and maintain composure while taking action in the face of unexpectedcomplications
  • Assist with event marketing, website updates, sponsor contact, managing volunteers, and survey design/deployment
  • Coordinate any necessary follow-up communications with venues, contributors, participants, partners, and sponsors

Communication with leadership networks, planning committees, and event participants:

  • Organize meetings with planning committees, take notes, and correspond with participants on nextsteps
  • Assist with scheduling, planning, and execution of regular meetings of the leadership networks and anysubcommittees
  • Maintain records and current contact information for the leadership networks, event participants and partners, media contacts, and others interacting with the Climate & Energy Initiative

Outreach strategies:

  • Support translation of conference and strategy meeting findings into summary reports and other communications formats
  • Coordinate briefings and other public presentations on conference and strategy meeting findings andrecommendations
  • Help plan and post web content and social media related to Initiative activities asdirected

CompensationThe salary range for this position will be $14 to $16/hour depending on experience and skills. The Academy provides health insurance and other benefits on a pro-rated basis.

To ApplyPlease e-mail a cover letter, resume, and three references to contact@wisconsinacademy.org on or before July 28, 2019, for best consideration. Interviews will be offered on a rolling basis. Phone calls are not encouraged.

About the Wisconsin Academy of Sciences, Arts & Letters

The Wisconsin Academy is a nonprofit organization (EIN: 39-1054856) for people who are curious about our world and proud of Wisconsin ideas. We are creating a better world by connecting Wisconsin people and ideas. Learn more at www.wisconsinacademy.org.

The Wisconsin Academy provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.


Development Assistant

The Development Assistant possesses knowledge of nonprofit fundraising, strong communication skills, attention to detail, and enthusiasm to join a fast-paced, hard-working team. This position is an integral member of the development team and will offer critical and proactive support to achieve ambitious fundraising goals while furthering the mission of the Academy to create a better world by connecting Wisconsin people and ideas.

This part-time (50%) position is based at our offices at 1922 University Ave, Madison, WI.

General Duties: The Development Assistant is responsible for a wide range of fundraising and administrative tasks, including gift processing, donor acknowledgement, prospect research, contact management, scheduling, event coordination, and drafting and proof-reading reports and correspondences. This position may require occasional evening and weekend commitments.

Reports to: Director of Development

Responsibilities 

Specific tasks for this position include, but are not limited to:

DATA ENTRY AND DONATION PROCESSING

  • Provide timely and accurate acknowledgement of gifts and assure that all types of donations (cash, pledges, matching gifts, and planned gifts) are properly documented.
  • Ensure data integrity through accurate data entry and ongoing clean-up efforts.
  • Maintain all donation-related paperwork and information within organized filing systems.

MAILINGS & REPORTS

  • Perform mail merges and assist with solicitations and other direct and digital mailings.
  • Assist with queries and database reports to track and monitor progress of fundraising endeavors. 
  • Assist with writing and editing appeals, acknowledgements, donor updates, reports, and grant proposals.

DONOR RELATIONS

  • Provide excellent customer assistance to donors, members, volunteers, and patrons.
  • Assist in creating and maintaining regular cultivation-related outreach for social media, internal messaging, and collateral materials.
  • Handle administrative details associated with development meetings and donor visits.
  • Provide support for planning, executing, and evaluating special events.
  • Assist in coordination of sponsorship outreach
  • Assist in identifying and executing cultivation-related opportunities relating to general programming

PROSPECT RESEARCH

  • Conduct regular research on prospective donors.
  • Identify and assess potential funding opportunities that are aligned with the Academy’s mission.
  • Maintain calendar and files for grant proposals and reports.

Qualifications

  • Bachelor’s degree or equivalent
  • Minimum of two years of work or internship experience, preferably in a nonprofit organization; direct experience in development/advancement/fundraising, a plus.
  • Proficiency at Microsoft Office Word, Excel, Outlook; Adobe PDF.
  • Experience with database management; knowledge of CiviCRM or other Customer Relationship Management systems, a plus.
  • Passion, enthusiasm and positive outlook

Required Skills

  • Strong organization, problem-solving, and analytical skills.
  • Acute attention to detail.
  • Commitment to accuracy and effectiveness.
  • Exceptional communication skills; comfortable in a variety of settings.
  • Ability to work effectively in teams as well as independently.
  • Versatility, flexibility, and a willingness to work within constantly changing priorities.
  • Time-management skills.

Compensation

The salary range for this position will be $14 to $16/hour depending on experience and skills. The Academy provides health insurance and other benefits on a pro-rated basis.

To Apply

Please e-mail a cover letter, resume, and answers to the questions below (no more than three pages) to contact@wisconsinacademy.org on or before July 7, 2019, for best consideration. Phone calls are not encouraged. 

With your application, please provide responses (150 words max, each) to the following questions:

  1. Please explain what excites you most about this opportunity to work for the Wisconsin Academy.
  2. Please describe how your experience and interests will make you an asset to the development department.
  3. Please describe what you find motivating and rewarding in a role that provides support to the cultivation and fundraising efforts of the Wisconsin Academy. 

About the Wisconsin Academy of Sciences, Arts & Letters

The Wisconsin Academy is a nonprofit organization (EIN: 39-1054856) for people who are curious about our world and proud of Wisconsin ideas. We are creating a better world by connecting Wisconsin people and ideas. Learn more at www.wisconsinacademy.org.

The Wisconsin Academy provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.


 

Wisconsin People & Ideas Fall Editorial Internship

Wisconsin People & Ideas, the Wisconsin Academy’s quarterly magazine of contemporary Wisconsin thought and culture, seeks a part-time (18 hrs/wk) editorial intern for Fall 2019.

The only independent magazine exploring contemporary intellectual and artistic life in our state, Wisconsin People & Ideas publishes fiction and poetry from Wisconsin writers, highlights new works from our visual artists and photographers, and covers science and environmental issues that affect our communities. 

Applicants for the three-month intern position should have the following:

  • Strong writing and editing skills
  • Digital experience with web publishing and/or social media.
  • Knowledge of basic office operations (e.g. photocopying, mailing, etc.)

Experience with college newspaper, journal, or arts/culture publication preferred.

Responsibilities include the following:

  • Participation in planning, developing, and editing articles for Wisconsin People & Ideas magazine
  • Fact/quote checking and researching/locating images
  • Writing and editing ancillary copy as assigned.
  • Assisting in design and production tasks.
  • Basic text and image file administration, including e-mail correspondence

Intern applications are due August 19, 2019, with an anticipated start date of September 9, 2019. The internship concludes December 4, 2019. The intern receives a $500 honorarium upon completion of their three-month term and additional per-article payments are available to superior writers. Candidates should submit a cover letter, résumé with three references, and at least one writing sample via e-mail to Jason A. Smith, editor, Wisconsin People & Ideas.

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Wisconsin Academy Administrative Offices and Steenbock Gallery
1922 University Avenue
Madison, Wisconsin 53726
Phone: 608-263-1692

James Watrous Gallery of the Wisconsin Academy of Sciences, Arts & Letters
3rd Floor, Overture Center for the Arts
201 State Street
Madison, WI 53703
Phone: 608-265-2500