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Events and Communications Manager

 

Employment at Wisconsin Academy:

The Wisconsin Academy is a lifelong learning organization created by and for the people of Wisconsin. We bring people together at the intersection of the sciences, arts, and letters to inspire discovery, illuminate creative work, and foster civil dialogue on important issues. Learn more at www.wisconsinacademy.org.

The Wisconsin Academy is an equal opportunity employer. We celebrate diversity and are committed to creating a welcoming environment for all employees. We provide equal employment opportunities to all employees and applicants for employment and do not discriminate on the basis of race, religion, sex, gender identity, sexual orientation, age, disability status, national origin, veteran status, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and organizational need.

 

Events and Communications Manager

FTE: 100% (40-hours per week)

Summary: Join an organization that is making a better world by connecting Wisconsin people and ideas. The Wisconsin Academy of Sciences, Arts & Letters seeks a professional Communications and Events Manager who will work to promote and execute a wide variety of Wisconsin Academy events across the disciplines. In addition to managing in-person, virtual, and hybrid events, the Manager will develop and implement integrated communications strategies that utilize public relations, media relations, marketing, and digital communications – including social media. Reporting directly to the Executive Director, this position plays a key role in fostering a collaborative culture across programs and in sharing programs with public audiences. This individual will be an integral member of the team, working with program directors and other key staff.

The Academy’s guiding values are:  curiosity, critical thinking, creativity, and civil discourse.

Location: The staff position is based at our offices at 1922 University Ave, in Madison, WI, and the James Watrous Gallery at Overture Center for the Arts. The Academy offers hybrid working arrangements and would consider a remote arrangement. 

Responsibilities
Core responsibilities include but are not limited to:

Communications (55%)
Develop and project manage communications strategies that raise awareness of the Academy and programs, including:
Collaboration with program staff to develop strategies and oversee their implementation to increase awareness of and engagement with Academy programs, events, and initiatives.
Maintaining the brand (tone and visual identity) and coordinating overall communications efforts.
In collaboration with others, design and execute communications to engage partner organizations and public audiences.
Collaborate with development team to achieve fundraising goals and strategies.
Identify and cultivate media relationships to further awareness of Academy and programs.
Develop and expand the Academy’s web presence and direct the effective use of social media (Facebook, Twitter, LinkedIn, etc.) and e-mail marketing (e.g. MailChimp).
Coordinate design, production, and distribution of promotional materials for events, including collaboration with partner and co-sponsoring organizations.
Design communications that promote inclusive approaches for diverse audiences that support the Academy’s work in equity, diversity, accessibility, inclusion, and justice.
Develop analytical measures and metrics on program communications for evaluation purposes.

Event Management (40%)
Work with program directors to develop plans and execute logistics for a wide variety of internal and external events including talks, conferences, workshops, gallery openings, receptions, leadership team meetings, and other events in close consultation with program directors.
Develop event budgets and monitor expenditures.
Ensure compliance with vendor polices.
Manage contracting and invoicing process for all events in consultation with the business manager and program directors.
Oversee compilation of post-event reports and staff debriefs with a focus on continuous improvement.
Provide advice and direction using event planning best practices and marketing strategies.
Provide expertise in selection and use of audio/visual systems, presentation software, registration software, and virtual meeting tools.

Other Responsibilities (5%)
Participate in program and strategic planning with the Executive Director and other members of the Academy’s staff team.
Special projects and additional duties as assigned.

Minimum Qualifications
Two (2) years of professional experience with events and communications coordination or management.
Ability to operate independently and manage multiple deadlines.
Experience with relevant software:
     Microsoft Office Suite
     Drupal, WordPress or other CMS
     Facebook, Instagram, Twitter, or other social media
Availability for occasional weekend and evening obligations.

Desired Qualifications
Experience working for a nonprofit organization or university
Experience with social media campaigns/promotions
Ability to work effectively and collaboratively with a diverse range of individuals across different subject areas
Graphic design experience and Adobe Creative Suite knowledge
Experience with Asana, Trello, or other project management software

Compensation
$20.00-$21.50/hour depending on experience and qualifications
Academy employees are eligible for our health insurance package and other generous benefits including paid holidays and personal time off.

To Apply

Please email a cover letter and resume to jobs@wisconsinacademy.org on or before September 28, 2022, for best consideration. Phone inquiries are not encouraged. 

Contact Us
contact@wisconsinacademy.org

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Wisconsin Academy Offices 
1922 University Avenue
Madison, Wisconsin 53726
Phone: 608.733.6633

 

James Watrous Gallery 
3rd Floor, Overture Center for the Arts
201 State Street
Madison, WI 53703
Phone: 608.733.6633 x25